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CV Section Rules and Regulations

Cerebrovascular Section

of the

American Association of Neurological Surgeons

and the

Congress of Neurological Surgeons

Rules and Regulations

Approved by the Cerebrovascular Section of the American Association of Neurological

Surgeons and the Congress of Neurosurgeons, March 28, 2013

Approved by the American Association of Neurological Surgeons, April 26, 2013

Approved by the Congress of Neurological Surgeons, April 26, 2013

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ARTICLE I

Name and Objectives

Section 1

The name of the Section shall be the Cerebrovascular Section of the American

Association of Neurological Surgeons (AANS) and the Congress of Neurological

Surgeons (CNS).

Section 2

The objectives of this Section shall be to promote and assure advancement in the

diagnosis and the surgical and endovascular management of cerebrovascular disease in

order to:

(a) Serve as the forum for the exchange of ideas and information among neurological

surgeons and other scientists and physicians whose principal interest is directed

toward this discipline;

(b) Serve as the responsible body to apprise the Board of Directors of the AANS and

the Executive Committee of the CNS of activities in this area of neurological

surgery;

(c) Serve as the resource for the Board of Directors of the AANS and the Executive

Committee of the CNS in conducting special studies and propose solutions to

problems in this area when directed to do so by the Board and/or Executive

Committee;

(d) Serve as the Section to assist the AANS and the CNS in the advancement of

education, research, and patient care in the area of cerebrovascular disease;

(e) Promote awareness among younger neurosurgeons of opportunities for clinical

practice and research in the area of cerebrovascular and endovascular surgery;

(f) Promote public awareness of the many manifestations of cerebrovascular disease

and educate the public on recognizing the signs and symptoms as well as the

treatment and prevention of cerebrovascular disease.

ARTICLE II

Membership Qualifications and Election to Membership

Section 1

The members elected to this Section shall be divided into four classes:

1) Active Member. Active members shall consist of board eligible and board

certified neurological surgeons who are active members in good standing of the

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AANS or the CNS, and whose major neurosurgical interests reside in the

diagnosis and treatment of cerebrovascular disease. Active members of this

section in good standing shall constitute the voting body of the cerebrovascular

section.

2) Senior Member. Senior Membership may be extended to an active Member upon

reaching the age of 65 years. Senior members shall not serve as voting members

of this section.

3) Resident Member. Resident membership may be granted to neurosurgical

residents who are in good standing in an approved residency training program and

who are either Candidate members of the AANS or Resident members of the

CNS. Resident members will not be required to pay dues, may serve on

committees, but will not hold office and shall not be voting members.

4) Adjunct Members. Adjunct Membership is conferred independently of

membership in the AANS or the CNS, and does not qualify the bearer for the

privileges of membership in these organizations. Adjunct members are not voting

members of the Cerebrovascular Section.

a) Adjunct Associate Member. Adjunct Associate Membership may be accorded

to those individuals who are non-neurosurgeons and have special interest and

expertise in cerebrovascular disease.

b) Adjunct Honorary Member. Adjunct Honorary Membership may be

conferred to recognized leaders in the field of cerebrovascular disease.

c) Adjunct Corresponding Member. Adjunct Corresponding Membership may

be extended in accordance with the Rules and Regulations of the AANS or the

CNS as regards corresponding membership.

5) International Members. International members are accorded to those individuals

who do not qualify as an Active Member by virtue of residence or training and

who have completed a formal neurosurgical training program as determined by

the membership committee. International members must have membership as

International Members of the AANS or CNS. International Members shall pay

dues at a reduced rate in accordance to the Executive Council.

Section 2

Election to all categories of membership shall be by approval of the Membership

Committee and the Executive Council.

ARTICLE III

Dues

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Section 1

Dues for members will be set by the Executive Council of the Section at each annual

meeting. Members will be notified by mail of the dues assessment.

Section 2

Only Active, Adjunct Associate, and International Members will be responsible for

paying annual dues.

Section 3

The Executive Council shall have the power to impose special assessments when deemed

necessary with the consent of two-thirds of the Membership attending the business

meeting.

Section 4

The Executive Council shall have the discretionary power to waive the payment of dues

of Adjunct Associates or Active Members in the case of hardship, which, in its opinion,

warrants such action.

ARTICLE IV

Officers and Council

Section 1

The Senior Officers of the Section shall consist of a Chair, Chair-Elect, Vice Chair,

Secretary, and Treasurer. The Chair, Chair-Elect, Vice Chair, Immediate Past Chair and

Second Past Chair shall each serve a term of one year. The Secretary and Treasurer are

elected for three-year terms.

Section 2

The Executive Council of the Section shall consist of the Senior Officers, the Immediate

Past Chair, Second Past Chair and three Members-at-Large. Members-at-Large shall

serve a term of three years each, with each member’s term beginning and ending on

different years so as to maintain continuity within the Executive Council.

Section 3

The Council of the Section shall consist of the Executive Council, and the Chairs of

Standing and ad hoc committees. In addition, in order to continue to foster collaboration

and growth amongst Societies, the Council shall consist of several non-voting liaisons

that are important to the furtherance of the field.

ARTICLE V

Duties and Qualifications of Officers and Elected Members

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Section 1

Chair. It shall be the duty of the Chair to serve as the presiding officer of the

Cerebrovascular Section, Chair of the Executive Council and preside at all meetings of

the Section to ensure that the rules are properly enforced in all affairs of the Section. The

Chair shall be an ex-officio member of all committees of the Section. The Chair shall

assume office at the conclusion of the annual meeting of the AANS, and serve in this

capacity throughout the end of the annual meeting of the AANS one year later. In the

event of vacancy in any office, it shall be the privilege of the Chair, in conjunction with

simple majority vote of the Executive Council, to appoint an interim officer. The office

of the Chair is assumed by the Chair-Elect at the conclusion of the AANS Annual

meeting.

Qualifications: An active member who has successfully served as Chair-Elect shall

assume the office of Chair at the conclusion of the AANS annual meeting.

Section 2

Chair-Elect. The Chair-Elect shall succeed the Chair at the conclusion of the next annual

meeting of the AANS. It is the duty of the Chair-Elect to serve as an officer of the

section, and conduct such activities deemed appropriate by the Chair of the section.

Qualifications: An active member of the Section in good standing who has served as a

member of the Executive Council or has served as Chair of the Section’s Annual meeting

or served on ISC may be considered for the office of Chair-Elect.

Section 3

Vice-Chair. It shall be the duty of the Vice-Chair to serve as an Officer of the Section for

the term of one year. The Vice-Chair shall preside at the Section’s meetings in the

absence of the Chair. Should the Chair resign, or otherwise be unable to discharge the

duties of the office of Chair, the Vice-Chair shall succeed the Chair at the time of such

determination and serve to the end of the AANS Annual Meeting at which time the

Chair-elect will ascend to the office of Chair. It is the duty of the Vice-Chair to oversee

the Annual Meeting Program Committee and formally make recommendations to the

Officers and other members of the Executive Council for new members to the Annual

Meeting Program Committee and oversee the activities of this committee. The Vice-

Chair shall also conduct all other activities deemed appropriate by the Officers of the

Section.

Qualifications: An active member of the Section in good standing who has served as a

member of the Executive Council or has served as Chair of the Section’s Annual Meeting

or served on ISC may be considered for the office of Vice-Chair.

Section 4

Secretary. In light of the increasing responsibilities of both Secretary and Treasurer, the

position of Secretary is henceforth separate from that of Secretary-Treasurer.

Subsequently, the position of Treasurer is henceforth a separate entity as well. It shall be

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the duty of the Secretary to act as Secretary of the Executive Council and provide a

meeting agenda to the members of the Executive Council prior to the three meetings

conducted as the annual meetings of the CV Section, the AANS, and the CNS as outlined

in Article VI, Section 1. The Secretary shall keep a true record of the proceedings of

these meetings, and preserve all books, papers and articles belonging to the Section. The

Secretary shall conduct all correspondence of the Section, send notice of all meetings to

each member at the appropriate time, notify all committee members of appointments, and

conduct all other activities deemed appropriate by the Officers of the Section.

Qualifications: An active member of the Section in good standing who has served as a

Member-at-Large, has served as Chair of any of the Section’s Program Committees, or

has served as Chair of any of the Standing Committees may be considered for the office

of Secretary.

Section 5

Treasurer. The Treasurer shall act as Treasurer of the Executive Council. It shall be the

duty of the Treasurer to maintain an accurate record of all monies collected as dues or

assessment from the members. Funds will be dispersed for the ordinary expenses of the

Section as well as other expenses when ordered by the Executive Council. An accurate

record of all expenses will be kept by the Treasurer, and, in conjunction with the

Comptroller’s Office of the AANS, financial statements will be collected and presented

at each of the three meetings of the Executive Council by the Treasurer to update the

Council as to the financial order of the Section.

Qualifications: An active member of the Section in good standing who has served as a

Member-at-Large, has served as Chair of any of the Section’s Program Committees, or

has served as Chair of any of the Standing Committees may be considered for the office

of Treasurer.

Section 6

Past-Chair. The Past-Chair shall serve as a member of the Executive Council for a term

of one year, to begin at the conclusion of tenure as Chair of the Cerebrovascular Section.

The Past-Chair will serve as the Chair of the Nominating Committee and be responsible

to provide a smooth transition of activities to the present Chair and assist in activities of

the Section of the Chair’s discretion.

Qualifications: An active member of the Section in good standing who has served as

Chair of the Section shall immediately assume the office of Past-Chair at the conclusion

of the AANS Annual Meeting.

Section 7

Second Past Chair. The Second Past Chair shall serve as a member of the Executive

Council for a term of one year, to begin at the conclusion of tenure as Immediate Past

Chair of the Cerebrovascular Section. The Second Past Chair shall serve on the

Nominations committee and will assist in activities of the Section at the Chair’s

discretion. The second past chair shall continue to serve as a representative of the Senior

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leadership in Committees within the section as well as the AANS, CNS, and others as the

Chair deems appropriate.

Qualifications: An active member of the Section in good standing who has served as Past

Chair of the Section shall immediately assume the office of Second Past-Chair at the

conclusion of the AANS Annual Meeting.

Section 8

Members-at-Large. Members-at-Large may serve as ad hoc committee chairs and as

liaisons to other national organizations. They shall represent the voice of this Section in

absentia of the Officers.

Qualifications: An active member of the Section in good standing may be considered for

the post of Member-at-Large.

Section 9

Nominating Committee Member. Two members of the CV section shall be elected to

participate in the CV Section’s Nominating Committee. An elected member of the

nominating committee shall be responsible for assisting in the necessary processing of

potential candidates being presented to the nominating committee for possible

nomination to office. They shall attend the Annual Nominating Committee Session and

will interface closely with the Secretary of the Section and the Nominating Committee

Chair in preparation of the ballot of candidates. A nominating committee member shall

hold the post for two years except upon the initial election of these members for which

one shall hold the post for one year. Thereafter, only one post as member of the

nominating committee will be open for election on any given year.

Qualifications: An active member of the Section in good standing may be considered for

the post of Nominating Committee Member.

Section 10

Elections for Officers, Members-at-Large and Nominating Committee Members.

Elections to the Offices of Chair-Elect, Vice-Chair, Secretary, Treasurer and the

Members-at-Large and Nominating Committee Members shall proceed according to the

procedure and timeline herein:

1) September 1 of the year preceding election. The Nominating Committee will

call for suggestions for nominations from the Section membership for Offices

open for election (with a list of eligible members qualified to hold office).

2) November 1 of the year preceding election. Deadline for all suggestions for

nomination for all offices.

3) November 15 of the year preceding the election. Qualified candidates for each

office are confirmed. Each candidate will be contacted and asked to submit

their CV and a statement in support of his/her respective candidacy to the

Nominating Committee Chair by November 28.

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4) December 15 of the year preceding election. The Chair of the nominating

committee shall submit, in writing, the proposed candidates for office and

their statements of candidacy to the general membership for consideration.

The slate of officers may consist of one candidate per post with the exception

of candidates for Members-at-Large and Nominating Committee candidates.

5) Additional nominees, with appropriate qualifications (vide supra), can be

placed on the ballot with the support of 20 or more active members of the

section. The petition must be submitted in writing to the Nominating

Committee along with the candidate’s respective Vita and a statement in

support of their candidacy. The submission must be received by the Chair of

the Nominating Committee by December 31. The Nominating Committee will

confirm the qualifications of the candidate and the authenticity of the petition

signatures. Once confirmed, the candidate will be added to the ballot.

6) January 15 of the election year. The final slate of candidates for election will

be submitted to the membership

7) February 1 of the election year. Electronic ballots will be cast by the Active

membership for each candidate.

8) April 1 of the election year. The nominating Committee shall announce to the

general section membership, in writing, the results of the election

9) Conclusion of the AANS Annual Meeting. New Officers ascend to their

respective posts.

ARTICLE VI

Meetings

Section 1

Executive Council Meetings shall be held three times a year, and General Membership

Business meetings shall be held once a year.

(a) Meetings of the Executive Council shall be held in conjunction with the annual

meetings of the AANS and the CNS. A meeting of the Executive Council shall

also occur during the annual meeting of the Section. The General Membership

Business meeting will occur annually in conjunction with the annual meeting of

the AANS.

(b) Scientific sessions with special focus on the issues related to cerebrovascular

disease shall be held at the annual meetings of the AANS and the CNS, and in

conjunction with other scientific groups sharing similar interests (referred to as a

special section meeting). The expenses of the special section meeting will be

borne by the membership of the Section.

ARTICLE VII

Committees

Section 1

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The standing committees of the Section shall consist of:

(a) Executive Council. The Executive Council is the responsible body for all

functions of the Section during intervals between meetings. It shall function in

the role of a Board of Directors for the Section. The Executive Council shall

recommend suspension of any member who fails to pay dues for more than two

years or misses Section meetings for three consecutive years without adequate

reason as described in Article IX. Suspension shall occur with a three-quarters

vote of members in attendance at the business meeting. Similarly, if a member

fails for any reason to maintain the professional standards of the AANS or the

CNS, the Executive Council may suspend such a member. A member who is

suspended from this section reserves the right to appeal as per protocols defined

in the bylaws of the AANS.

(b) Nominating Committee. Members of the Nominating Committee shall consist of

seven (7) members: the Chair, the Chair-Elect, the Vice-Chair, the immediate

Past-Chair, and the second Past-Chair, of the Section and two members of the CV

section in good standing elected for two-year terms on an alternating basis. The

immediate Past-Chair shall preside as the Nominating Committee Chair. It shall

be the responsibility of the Nominating Committee to present candidates (officers,

members-at-large, and nominating committee members) for office each year. .

(c) Membership Committee. The Membership Committee shall consist of the

Committee Chair and one committee member, each serving a term of two years.

At the end of each two-year term, the Chair of the Section shall appoint the Chair

of the Membership Committee to survey the field of neurological surgery and

related disciplines for individuals considered suitable to membership in the

Section. Members of the Section are urged to submit appropriate names to the

Chair of the Membership Committee for consideration. It shall be the major

responsibility of the Membership Committee to review candidates’ qualifications

proposed for membership. The Membership Committee shall circulate eligible

candidates to the Executive Council for final approval of membership.

(d) Program Committee. There shall be a Program Committee formed for each major

meeting that the Section serves. The Program Committee is charged with the

responsibility of collaborating with the Program Committees of the AANS, the

CNS, and other societies sharing this Section’s common interest to develop the

scientific programs for the meetings. Such collaboration will ensure that the

scientific information, matters of interest, and concerns to the Section shall be

appropriately represented in such scientific programs. Each Program Committee

shall assist in the preparation and conduct of the meeting as it develops, and

update the Executive Council at each meeting.

a. Each Program Committee will consist of at least two members who will

serve as Chair and Co-Chair. The members will be selected by the Section

Chair with input from the Executive Council and the Council. A member

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will serve a 3 year term, initially as Co-Chair for the CNS and AANS

Annual Meeting programs in the first year, as Chair of the CNS and

AANS Annual Meeting programs and Co-Chair of the Section Annual

Meeting program in the second year, and as Chair of Section Annual

Meeting program in the third year. The Section Chair shall be an ad hoc

member of each committee.

(e) Rules and Regulations Committee. This Committee shall consist of the Chair and

two committee members to be appointed by the Senior Executive Council. The

committee is responsible for ensuring the Section’s adherence to the stated Rules

and Regulations and concordance with the AANS and CNS Bylaws.

Section 2

The Chair of the Section shall have the power to appoint such special ad hoc committees

as may be required in the best interest of the Section.

ARTICLE VIII

Membership

Section 1

New Members shall be elected based on approval of the Membership Committee and

Executive Council on a rolling basis.

Section 2

Procedure Regarding Application for Active Membership. An applicant must meet the

qualifications for membership as described in Article II of these Rules and Regulations.

The Membership Committee shall review the candidate’s application. Once approved by

the Membership Committee, the applicant shall be presented to the Executive Council.

Resident members eligible for active membership and in good standing with the

membership committees of the AANS, CNS and CV section shall submit in writing

his/her desire to be considered for active membership to the Section’s membership

committee.

Section 3

Procedure for Election to Active Membership. Applicants approved by the Membership

Committee shall be submitted to the Executive Council. A majority vote by the

Executive Council is required for election to Section membership.

Section 4

Active membership shall be conferred upon approval by the Executive Council.

Section 5

All applicants denied membership by the Membership Committee shall be reviewed by

the Executive Council prior to notification of the candidate. The Executive Council may

request reconsideration by the Membership Committee for additional review.

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Section 6

Senior Membership. Active members wishing to become Senior members may submit a

written request to the Chair of the Membership Committee. The Chair of the

Membership Committee shall present these candidates to the Executive Council. A

majority vote of the Executive Council is required for approval.

Section 7

Resident Membership. Resident members will be considered for active membership after

completion of residency training according to the requirements as noted in Article VIII,

Section 2. Resident membership may be extended in the setting of fellowship training.

A written request submitted by the applicant to the Membership Chairman and approval

by the Executive Council is required.

ARTICLE IX

Attendance at Meetings

Section 1

Absence from meetings of the Section for three consecutive years without written

notification to the Membership Committee as to the circumstances shall be grounds for

termination of Membership.

Section 2

Individuals whose Membership is terminated under the provisions of Article IX, Section

1, may apply to the Membership Committee for readmission. Such applications shall be

considered in the light of other pending applications for Membership.

ARTICLE X

Awards and Lectureships

The Executive Council may, under the regulations which it adopts, offer awards for

investigations, contributions, or developments in areas of interest to the Section. The cost

of such awards may be defrayed from funds of the Section or from any funds which may

be donated, entrusted, or bequeathed to the Section for such purposes. The Executive

Council may sponsor an invited lectureship during each scientific session of the

aforementioned three annual meetings. The cost of honorariums and any other such

associated expenses will be borne by the Section.

ARTICLE XI

Guests

Section 1

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Guests invited to the annual meeting held in conjunction with the AANS or the CNS

must abide with the By-Laws of the AANS and the CNS, respectively. The Members

shall be responsible for the registration and other fees generated by their guest(s).

Section 2

The Executive Council shall be empowered to select official guests who shall participate

in the scientific program. When the scientific program is held in conjunction with the

annual meeting of the AANS or the CNS, the Program Committee of the respective

organizations shall be notified of such official guests so that they may be appropriately

identified in the Association’s program. Payment for such guests will be the

responsibility of the Section. For any meeting held at a time other than the annual

meeting of the AANS or the CNS, the Council may invite official guests. The cost

generated by such official guests will be borne by the Section.

Section 3

The Secretary and Treasurer shall be notified in writing of any guest invited to either of

the meetings of the Section by a member two weeks to the date of that meeting.

ARTICLE XII

Gifts

The Executive Council shall have the power to accept gifts in the name of the Section.

ARTICLE XIII

Amendments

The Rules and Regulations of this Section shall take effect immediately from their

adoption and shall not be amended except by written resolution signed by at least ten

Members and circulated to the Membership at least 40 days prior to the annual meeting,

which is held in conjunction with the annual meeting of the AANS or the CNS or prior to

an electronic vote in order to allow for discussion. Any amendment shall require

affirmation by three-quarters majority vote.

ARTICLE XIV

Quorum

The Membership present at any annual business meeting shall constitute a quorum for the

conduction of business.

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ARTICLE XV

Order of Business

Section 1

The order of procedure for the Executive Session shall be as follows:

(1) Call to Order

(2) Reading of the Minutes

(3) Unfinished Business

(4) Reports of Officers and Committees

(5) Election of New Officers

(6) Appointment of Committees

(7) New Business

Section 2

Roberts Rules of Order shall govern the conduct of the meetings of the Section unless

otherwise specified.

ARTICLE XVI

No part of the income or assets of this Section shall accrue to the benefit of any single

individual.

Should for any reason it become apparent the purposes for which this Section was created

are no longer valid, the Section may be dissolved by affirmative vote of two-thirds of the

Members present at any business session. Should such action occur, the assets of the

Section shall be equally distributed to the AANS and the CNS.

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